Antitrust Compliance Guide
Working Group Procedural Guidelines
GMSG Working Groups are formed when a group of stakeholders express interest and intent to participate in efforts to advance collaboration, knowledge sharing, and guidelines, standards, or best practices development for a particular interest area or project to enable operational excellence.
Formation of a Working Group requires that a proposal be submitted to the Managing Director, for Executive Council approval. The proposal includes scope and objectives, stakeholders (both confirmed and required), and an initial group leader (or co-leaders). Working Groups are to be inclusive, inviting all stakeholders to participate.
Once formed, the group will initially meet to confirm the scope and objectives through consensus, and set an action plan. GMSG will provide mentoring to guide new Working Group leaders.
Working Group Operating Procedures
- Working Group decisions are made based on consensus.
- Working Group projects must aim at enabling greater collaboration, standardization, and operational excellence throughout the global mining industry.
- Participation in Working Groups is voluntary. Working Group participants must be representative of all affected stakeholders. Where applicable, representatives of existing standards organizations or regulators should be invited to participate.
- Working Groups should agree at the onset on a schedule of meetings and calls. GMSG recommends that all groups meet at least once every two months (in person or via phone, online meeting, etc).
- Working Group objectives must be continually re-visited/reviewed/challenged and be a core part of the communication to ensure all stakeholders are on the same page.
- Working Group Leaders participate on the GMSG Governing Council, and collaborate with other working groups to ensure projects are aligned.
- Working Group Leaders work with the GMSG Managing Director and Executive Council to help promote the group, activities and projects to the greater global mining industry.
- Working Groups may be project specific, i.e. they may be formed for one specific project. They may also be “field of interest” driven and include a number of sub-committees driving various projects related to that field of interest.
- Working Groups must present an action plan and timeline to the Managing Director by February each year and update the Managing Director if any changes are made to the plan throughout the year.
- Sub-committees will report back to the working group on progress and to request input. They are also non-exclusive.
- Funding is available for projects, as required and available. Working Groups may submit requests for funding to the Managing Director for approval by the Executive Council, including a project plan, budget and timeframe.
- GMSG will not promote any brand, company or specific product.
- GMSG guidelines are developed as practical tools to enable operational excellence. They do not promote one type of expertise over another, but typically are developed to enable companies to most effectively select and implement the best options for their operations.
- Upon creation of a guideline, it is to be approved by a Working Group vote then submitted to the Managing Director for approval by the Executive Council (see GMSG Guidelines Development Procedure).
- The GMSG Executive Council can modify or retire a Working Group as it sees fit.
- Working Groups are expected to retire if and when the group feels the scope and objectives have been met, or if the group deems that it is unable to meet its objectives. To retire a Working Group, the group must agree by vote then the Leaders alert the Managing Director for approval by the Executive Council.